Microsoft Dynamics GP formally Great Plains
Gain full control of your organization’s financial management, reporting, and regulatory compliance

Microsoft Dynamics GP and Microsoft Certified Partner solutions help you create and distribute relevant financial reports and analyze financial data. And because Microsoft Dynamics GP can integrate with current information technology (IT) systems, you can connect payroll, human resources, and financial systems. Sharing data enables you to enter information just once and then access it throughout the school district’s departments, or make it available to funding sources, educational authorities, and regulators outside of the organization.

Microsoft Dynamics GP gives you the ability to focus on delivering valuable educational services to students and communities because of the visibility and control of the financial management aspects of your organization it allows, including enabling you to:

1) Ease the pain of regulatory compliance and financial reporting
2) Master payroll and human resources challenges
3) Make student information more transparent
4) Perform interfund accounting with ease and accuracy
5) Save time and meet reporting requirements with control account management

Ensure best budget utilization with encumbrance management

Keep your focus on using budgets effectively, rather than on tracking expenses and worrying whether you’ve exceeded limits. With Microsoft Dynamics GP encumbrance management features, educational organizations can proactively manage and adhere to budgets, streamline period-end reporting, and monitor encumbrances from any point in time. You’ll be able to:

1) Instantly alert users if budget limits have been exceeded when purchase order line items are entered

2) Ensure funds are correctly allocated by reserving encumbrances when purchase orders are first entered

3) Modify controls by entering tolerance levels for a specified amount over the budget

4) Improve inquiry and reporting efficiencies through integration with Microsoft Dynamics GP purchase order processing functions

5) Track encumbrances on an annual, period, or year-to-date level, with assurance that budget status information is up-to-date

Track and manage commitments:

Track online purchase requisitions as commitments with Microsoft Dynamics GP requisition management functionality. Web-based capabilities give you the flexibility to tighten budget controls without halting purchase order processes, meaning you can:

1) Provide automatic alerts to users who generate and authorize online requisitions when those requisitions exceed budget tolerance levels

2) Reduce processing time between submission and approval of online requisitions that fall within tolerance levels

Administrate grants with excellent accountability:

Microsoft Dynamics GP grant management functionality lets you track accurately the usage of grant funding and grant costs. And, it can help ensure compliance with specific guidelines and regulations, providing budget integrity for every dollar spent. Improved reporting systems result in more accurate data provided to auditors and can improve your ability to qualify for additional grant funding. With Microsoft Dynamics GP, you’ll be able to:

1) Reduce manual entry and reconciliation processes with automatic tracking of expenditures to specific grants and programs

2) Receive automatic warnings when you exceed budgets or when transactions are allocated outside of grant timelines

3) Streamline transaction entry and gain flexibility with multiple distribution paths for a single transaction

4) Assign multiple projects to a grant or multiple grants to a project

5) Accurately track costs for the entire life cycle of a grant with centralized, easily accessible information

6) Validate transactions against budgets on a period-by-period, grant-to-date, or grant life basis

7) Deliver up-to-date grant status information with variance reports that span multiple fiscal periods

8) Create standard or specialized reports that summarize information based on grant inception date or ending date